Employer/Recruiter Functionality & Manual


Employers admin space

1. Overview and pages in the employers admin space

2. Credits

3. Sub accounts

4. Profile Management

5. Packages, listings and banners

 

 Employers admin space

1. Overview and pages in the employers admin space

The employers admin space is accessible for the employers. It provides functionality to manage their profile, manage their listings and account settings, search in the jobseekers resumes database and others.

Home → Welcome

Welcome page of the employers administration area. On this page the employer could find shortcuts to the main pages of his administration area. The functionality of the employers area is divided in 5 main categories:

  1. Home (basic functionality for changing his password, manage the received messagesfrom the other users and shortcuts to the main pages of the application)

  2. Profile (manage his profile and the list of the contact persons if any)

  3. Job Ads (buy new job ads packages, post new job ads and modify the existing ones)

  4. Applications (manage the jobseekers applications for selected job ads, review the lists of the approved and the rejected jobseekers)

  5. Jobseekers (provides basic functionality for searching in the jobseekers database, display their resumes)

 

Home → Credits

On this page the employer can see the price list in credits for the different services on the website, the current  number of credits he has as well as purchase more credits. The credits system makes easier the use of the different paid services on the website. When the employer is interested in using a particular service like posting a new job ad, making this ad featured, browsing the database with jobseeker resumes he wouldn't redirected every time to paypal (or using any of the other payment option) but directly pay with credits. The employer can purchase as many credits as he think that he will need for a selected time period (the prices for the services in credits are set by the administrator from the back office).

 

Home → Sub Accounts

The sub accounts can be used by the employers to create additional accounts associated to their main accounts. The employers can limit the access of the sub accounts to just some selected pages, for example only to the pages for posting jobs on the website (but for example not the ones related to payments, credits etc.) The page "Manage your sub accounts" in the employers admin space can be used by the agents to add new sub accounts. When creating new sub accounts, the agent has to enter the Username, Password, Name,

Email and Phone of the new sub account user.

 

Home → Change Password

From this page the Employer could modify the password he uses to access his personal administration space. After the password is modified, the employer will have to login again with his new username and password.

 

Home → Messages

The job site provides functionality for the users to exchange messages (jobseekers -> employers and employers -> jobseekers). On this page the employer could review the received messages. In order to reply a message he needs to click on the "Reply" Icon. Once this icon clicked a new form will show up providing him the possibility to enter the subject and the text message.

 

Profile → View

Preview of the employer's profile. The main profile of the employer includes information for his company name and description, address phone, fax and website.

 

Profile → Edit

In order to modify his current profile, the employer should go to this page. It includes the same information as the Profile->View page but on this page the fields are editable.

 

Profile → Contact Persons

The contact persons functionality provides the ability for the employer to manage a group of persons in his company responsible for handling the job applications. The employer could add multiple contact persons (with different names, emails and phone numbers) and then assign a different contact person for each job ad he posts on the website. The employer could choose then if the jobseekers should apply only through the website or contact directly the contact person assigned for this job (and send the job applications and any included files to it directly to the email of the contact person). The list of the contact persons could be managed from the Profile -> Contact Persons page.

 

Profile → Logo

A company logo added to a job ad detailed view page could help the jobseekers easily identify the company and the employers to better represent their corporate image. That's why Jobs Portal adds the possibility for the employers to upload their logo (gif, jpg or png files are accepted). The employer could set his logo from the Profile -> Logo page.

 

Profile → Video Presentation

The Video Presentation page can be used by the employer to upload a video presentation of his company. The presentation (if any) will show up after on the front site, on the pages showing the job listings of the employer.

 

Job Ads → New Job Ad

The posting of a new job ad s divided in two main steps:

  • the first one is to choose the available job package that the employer would like to use in order to post his ad (after the ad is successfully posted the total remaining ads in the selected package will be decreased by 1)

 

  • the second step is to enter the job ad details (category, job title, description etc.) The Job Ads -> New Job Ad page should be used by the employers for posting new ads.

 

Job Ads -> My Job Ads

On the My Job Ads page, the employer could review the list of his current ads, modify them or view the list of the jobseekers applied for them.

 

Job Ads → Packages

In order to be able to post new job ads, the employer should have at least one package with at least one job ad remaining in it. From the Jobs Ads -> Packages the employer could choose the package(s) suiting the best his needs in terms of ads included, the validity of the job ads (defined in days) and its price. After a package is selected and the employer has clicked on the Buy button, the available payment options for this job package will show up. The selected job package will immediately appear in the list of the employer's packages but his status will be "Pending Validation" until a payment is done and it's approved by the administrator. Once the package is paid, his status will change in "Validated" and the employer will be able to use it in order to post new job ads.

 

Job Ads → Expired Ads

After a validity of a job ad expires (the validity depends on the job ads package used and the expire time set for it in days), the job ad will be no more visible on the website and it will appear on the Expired Ads page. That means that the job ad will be not automatically deleted whenever it expires but simply deactivated with the possibility for the employer to reactivate it at any time from the "Expired Ads" page and make it visible on the website again. When renewing an ad, the employer is charged in the same way as posting a new ad – the total number of ads in the selected package is decreased by 1. If no valid job ads package is available, the employer should purchase one.

 

Job Ads → Banners

The administrator can define multiple banner areas on the website. On this page the employer can upload a new banner and make it link either to his job ads posted on the website or to an external link. The employer is charged for posting a banner in credits (the administrator can set different prices in credits for the different banner areas, depending on their position, size in pixels of the banners etc.)

 

Applications → Job Applications

This page provides functionality for the employer to approve the job applications for a selected job ad. In order to view the applications, the employer will have to select fist the job ad from the drop down menu on this page. Then on the page listing the job applications for the selected ad, on every line/job application there are links "Approve" and "Reject" which should be used to approve/reject the job ads.

 

Applications → Approved

On this page, the employer can see the list with the approved jobseekers.

 

Applications → Rejected

On this page the employer can see the list of the rejected jobseekers applied for his job offers.

 

Jobseekers → Browse

This page offers the possibility to the employer to browse the database with the jobseeker resumes (with some simple search options like searching by the jobseeker first and last names). Every time an employer opens the page having the detailed information for the jobseeker, his resume and job preferences, he is charged a number of credits (the price for seeing 1 resume set by the administrator).

 

Jobseekers → Search

On this page the employer can search for jobseekers in the website database with jobseeker resumes. The employer has the option to search in the spoken languages by the jobseeker, his work and education history as well as basic text search.

 

Jobseekers → Search (Final Result)

The jobseeker final result page shows all the available information currently stored for the jobseeker in the website database. Every time the employer loads a final result page , he is charged a number of credits set by the administrator for seeing one resume.  (the employer can see the full price list in credits for the services offered on the website as well as purchase more credits on the Credits page in his admin).

 

2. Credits

The credits represent a way to simplify the employers payments and instead of making multiple small payments (when posting jobs or make them featured or post banners or search in the database with jobseeker resumes) to allow them to purchase a number of credits corresponding to their budget and then use them to pay for the different services offered on the website. The credits pricing can be set by the administrator from the Settings->Pricing page in the main administration panel. When setting the credits and the pricing the administrator can set:

  1. the price for 1 credit, so for example if the price for 1 credit is $0.50 then purchasing 60 credits will cost 60 * $0.50 = $30

  2. the minimum and maximum number of credits that can be purchased (if the user tries to purchase a number of credits, which is lower or higher than these limits set, the system will automatically adjust the amount of credits to the minimum or maximum allowed number)

  3. the price if credits to make a normal listing featured (the featured listings show up always on top of the search results and with a different background) The price in credits for posting banners can be set when creating the banner areas and they can differ depending on the selected banner area and the types of banners supported in it (which can be different in size, number of banners in the banner area and its position on the front site template). If the administrator/website owner would like to run a completely free website, he may run off the payments and credits system from Settings- >Configuration Options, by setting the value of “FREE WEBSITE” to “YES”. The logged in users can always see the number of remaining credits they have at the top right corner of their admin space. To purchase more credits or see the history of the purchased credits, the logged user should go to the Home->Credits page in his admin space.

  4. To purchase credits, he needs to click on the “PURCHASE CREDITS” link on that page and he will be redirected to the next step allowing him to enter the amount of credits and also select his preferred payment option (the payment options accepted on the website can be configured by the administrator from the Settings->Configuration Options page in the administration panel). At the bottom of this page, the user can also see the price list in credits for the different services on the website, set by administrator.

  5. The CREDITS PURCHASE HISTORY AND INVOICES link, leads the user to a new page showing him the history of the credits he purchase and also a link for each credits purchase, letting him to generate automatically an invoice for his payment.

 

3. Sub accounts

The sub accounts can be used by the employers to create additional accounts associated to their main accounts. The employers can limit the access of the sub accounts to just some selected pages, for example only to the pages for posting jobs on the website (but for example the ones related to payments, credits etc.) The page “Manage your sub accounts” in the employers admin space can be used by the employers to add new sub accounts. When creating new sub accounts, the employer has to enter the Username, Password, name, Email and Phone of the new sub account user. O/nly the Username and Password fields are required, they also have a minimum length required of 6 symbols. To set the permissions for the sub accounts, the employer has to click on the “Click here to manage the sub accounts permissions” link written in red, at the top right corner of the “Manage your accounts page”. On the page, which will open, the employer will see a list of all the pages in the employers admin space and a check box for every box – to grant a permission for a selected page, the employer has to check the box for it and when the list is complete click on the Save button at the bottom of the page.

 

4. Profile Management

The Profile->View and Profile->Edit pages in the users admin space offer the possibility to the user to see and edit his profile and change the values of the fields like his First Name, Last Name, Phone, Email, Company Name etc. The users can also control from the Settings page in their admin space if they would like their personal information like email and phone to be shown on the pages on the front site showing their listings. The employers have also the possibility to upload their logo – it will show up after on their website at the place of the default logo. The logo shows up in its original size, so the uploaded logo has to be in the same size the employer will prefer on his website (uploading a too large in size logo may distort the design).

 

5. Packages, listings and banners

In order to be able to post new job listings, the employers should have at least one package with at least one ad remaining in it. From the Job Ads -> Packages page the employer can choose the package suiting the best his needs in terms of ads included, the validity of the listings (defined in days) and its price The employers can purchase as many packages they wish – when posting new jobs, he can select, which packages from the ones they own would like to be used. After a package is selected and the user has clicked on the Buy button, if the user has enough credits, the package will be instantly added to his account and the corresponding number of banners taken from his credits account (if the number of credits isn't enough, he will see such manage in the interface and be able to go to the Credits page from where he can purchase more credits). The posting of a new job listing by the property employer is divided in several steps:

  • the first one is to choose the available package that the user would like to use in order to post his listing (after the ad is successfully posted the total remaining ads in the selected package will be decreased by 1)

  • the next step is to select the property type and enter the price and the ZIP code (if the ZIP fields are enabled)

  • on the following step the employer has to enter the details of the job like its title, location, select the category etc.



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